Destination Wedding Photography Template
In SendScope under Photography, as Destination Wedding Photography
The thing that sinks a destination quote is travel, and the fix is to refuse to bundle it. Both packages state that flights and accommodation are quoted on top, because a couple comparing photographers will otherwise read your all-in figure against someone else's day rate and conclude you are expensive.
The weekend package is the one worth selling. A welcome event, the wedding day and a morning after session is three days of your life, and it produces a gallery nobody could assemble from a single day of coverage. Couples who have flown their guests across the world rarely regret buying more of it.
Scouting on arrival is written into both, and it is not padding. Photographing somewhere you have never stood, in light you have not seen, is the risk a couple is actually paying you to carry.
What the client reads
The scope
This is the wording the template arrives with. Yours replaces it.
The packages
2 to choose from
The client picks one, and the one they pick is the one they approve and pay on.
Wedding Day
Ten hours, one photographer
A$4,500
Gallery in six weeks
- Ten hours of coverage
- Location scouting on arrival
- 400 edited images
- Online gallery
- Travel and accommodation quoted separately
Wedding Weekend
Three days, two photographers
A$7,800
Gallery in eight weeks
- Welcome event coverage
- Ten hours on the wedding day
- Morning after session
- Second photographer on the wedding day
- 800 edited images
- Online gallery and a 20 page album
- Travel and accommodation quoted separately
The whole thing, live
The page your client opens
Not a screenshot. This is the real client page running on an invented deal. Pick a package and press approve to see what your client would see; nothing is sent or charged.
How it gets paid
Deposit, then balance
50% is due when the client approves, and the balance when you mark the work delivered. Both payments happen on the same link the proposal is on.
Card or bank transfer, and you choose which per deal. If you want a package to bill every month instead of once, you set that on the package itself when you build the deal, and the client can cancel it from their own link.
Prices are a starting point in Australian dollars. Change the figures, the inclusions and the number of packages to suit what you sell.
The starting terms
What approving the page records
These sit above the approve button. The client reads them, and approving records that they accepted them.
These terms cover the booking you approve on this page.
- The booking. The deposit shown on this page holds your date and is not refunded if you cancel, because the date is then held for you and turned away from others.
- Payment. The balance is paid before the edited images are delivered.
- What you receive. The hours of coverage and the number of edited images are those described above. Images are edited in my own style. Unedited or RAW files are not included.
- Use of the images. You may use the delivered images for the purpose described above. Commercial use beyond that, including advertising, is quoted separately. I keep copyright and the right to show the work in my portfolio, and will not do so if you ask me in writing not to.
- If plans change. Tell me as early as you can. A date can be moved once, subject to availability, and the deposit moves with it.
- If I cannot attend. If illness or an emergency prevents me attending, I will arrange a replacement photographer where I can, and if that is not possible everything you have paid is refunded.
- On the day. Safe access to the location and the time listed above are needed for the coverage quoted.
Approving this page records that you accepted this scope, this price and these terms.
Starting terms, not legal advice. Read them, change what does not match how you work, and have a lawyer look at them if the work is large enough to warrant it. Your own default terms in Settings replace these automatically.
Before you send it
What to change first
The parts of this template most likely to be wrong for you.
- Your travel policy, which is the single largest variable in this quote
- How many days ahead of the wedding you arrive, which the weekend package assumes
- Whether your insurance is valid at the destination, and who confirms it
- The currency, if you take bookings from couples who do not pay in yours
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