Marquee Wedding Proposal Template
In SendScope under Events & Weddings, as Marquee and Property Wedding Setup
A wedding on private property looks cheaper to a couple than a venue and almost never is. Nothing is included: not power, not water, not bathrooms, not a kitchen, not a floor that stays flat when it rains.
That gap is the whole value of this template, and the packages are built on it. The logistics plan is a document a couple can execute themselves, covering the site assessment, the hire sourcing, the infrastructure brief and a wet weather plan. The build version is you on site across the delivery days, which on a property wedding is where things actually go wrong.
The wet weather plan deserves its own line in your scope. It is the thing nobody wants to pay for and the only reason a property wedding survives a bad forecast, and agreeing what triggers it, and who makes that call, is a conversation to have in writing months ahead.
What the client reads
The scope
This is the wording the template arrives with. Yours replaces it.
The packages
2 to choose from
The client picks one, and the one they pick is the one they approve and pay on.
Logistics Plan
The plan and the suppliers
A$1,800
Three to six months
- Site assessment and measure
- Marquee, flooring and lighting sourcing
- Power, water and bathroom hire plan
- Kitchen and catering infrastructure brief
- Site plan and delivery schedule
- Wet weather plan
Logistics and Build
Planned, built and packed down
A$4,600
Four to eight months
- Everything in Logistics Plan
- Supplier bookings and payment schedule
- On site across the build days
- Delivery and install supervision
- Full wedding day coordination
- Pack down and site return
The whole thing, live
The page your client opens
Not a screenshot. This is the real client page running on an invented deal. Pick a package and press approve to see what your client would see; nothing is sent or charged.
How it gets paid
Deposit, then balance
50% is due when the client approves, and the balance when you mark the work delivered. Both payments happen on the same link the proposal is on.
Card or bank transfer, and you choose which per deal. If you want a package to bill every month instead of once, you set that on the package itself when you build the deal, and the client can cancel it from their own link.
Prices are a starting point in Australian dollars. Change the figures, the inclusions and the number of packages to suit what you sell.
The starting terms
What approving the page records
These sit above the approve button. The client reads them, and approving records that they accepted them.
These terms cover the booking you approve on this page.
- The booking. The booking retainer, which appears on this page as the deposit, holds your date and is not refunded if you cancel, because the date is then held for you and turned away from others.
- Payment. The balance is paid before the day, on the date set out above. Anything added later is quoted and invoiced separately.
- What is included. The hours, the meetings and the people on site are those described above. Hours beyond them are charged at the rate shown, agreed with you on the day where that is possible.
- Suppliers you book. Payments to venues, caterers, florists and other suppliers are yours and are made directly to them. I coordinate them; I do not hold their money or carry their obligations.
- Your part. Decisions, guest numbers and supplier details come to me by the dates we agree. A late answer moves what depends on it, and a final guest number given late may change what is possible.
- If the date moves. A date can be moved once, subject to my availability, and the retainer moves with it. If I am not available on the new date, the retainer covers the work already done.
- If I cannot attend. If illness or an emergency prevents me attending, I will arrange a replacement where I can, and if that is not possible everything you have paid is refunded.
- Cancellation. Tell me in writing as early as you can. The retainer is kept and you are charged for work already done; nothing further is owed.
Approving this page records that you accepted this scope, this price and these terms.
Starting terms, not legal advice. Read them, change what does not match how you work, and have a lawyer look at them if the work is large enough to warrant it. Your own default terms in Settings replace these automatically.
Before you send it
What to change first
The parts of this template most likely to be wrong for you.
- Your site assessment radius, since these properties are rarely near anything
- Who holds the hire agreements for the infrastructure, which is a real liability
- The trigger for the wet weather plan, and whose decision it is on the day
- Whether pack down is the same night or the next day, which moves the price a lot
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