Micro Wedding Planning Proposal Template
In SendScope under Events & Weddings, as Elopement and Micro Wedding Planning
Micro weddings are not small full weddings, and pricing them as a discount on one is how planners lose money. The guest count falls; the number of decisions does not.
These two packages are drawn on guest count because that is the line couples recognise, but the real difference between them is time on site: four hours against eight, with a rehearsal walkthrough in the larger. Permits and location scouting sit in both, because an elopement is far likelier than a full wedding to happen somewhere that needs permission.
The planning windows are short on purpose. Four to eight weeks is a selling point for couples who have decided quickly, and it is also a warning to you: a compressed window means supplier availability is the binding constraint, and nothing in your terms should promise a particular one.
What the client reads
The scope
This is the wording the template arrives with. Yours replaces it.
The packages
2 to choose from
The client picks one, and the one they pick is the one they approve and pay on.
Elopement
Two of you, plus witnesses
A$1,200
Four to eight weeks
- Location scouting and permits
- Celebrant booking
- Photographer and florist sourcing
- Simple run sheet
- Four hours on site
Micro Wedding
Up to twenty guests
A$2,600
Two to four months
- Venue or location sourcing
- Up to four vendor bookings
- Styling plan and table design
- Guest logistics for up to twenty
- Run sheet and rehearsal walkthrough
- Eight hours on site
The whole thing, live
The page your client opens
Not a screenshot. This is the real client page running on an invented deal. Pick a package and press approve to see what your client would see; nothing is sent or charged.
How it gets paid
Deposit, then balance
50% is due when the client approves, and the balance when you mark the work delivered. Both payments happen on the same link the proposal is on.
Card or bank transfer, and you choose which per deal. If you want a package to bill every month instead of once, you set that on the package itself when you build the deal, and the client can cancel it from their own link.
Prices are a starting point in Australian dollars. Change the figures, the inclusions and the number of packages to suit what you sell.
The starting terms
What approving the page records
These sit above the approve button. The client reads them, and approving records that they accepted them.
These terms cover the booking you approve on this page.
- The booking. The booking retainer, which appears on this page as the deposit, holds your date and is not refunded if you cancel, because the date is then held for you and turned away from others.
- Payment. The balance is paid before the day, on the date set out above. Anything added later is quoted and invoiced separately.
- What is included. The hours, the meetings and the people on site are those described above. Hours beyond them are charged at the rate shown, agreed with you on the day where that is possible.
- Suppliers you book. Payments to venues, caterers, florists and other suppliers are yours and are made directly to them. I coordinate them; I do not hold their money or carry their obligations.
- Your part. Decisions, guest numbers and supplier details come to me by the dates we agree. A late answer moves what depends on it, and a final guest number given late may change what is possible.
- If the date moves. A date can be moved once, subject to my availability, and the retainer moves with it. If I am not available on the new date, the retainer covers the work already done.
- If I cannot attend. If illness or an emergency prevents me attending, I will arrange a replacement where I can, and if that is not possible everything you have paid is refunded.
- Cancellation. Tell me in writing as early as you can. The retainer is kept and you are charged for work already done; nothing further is owed.
Approving this page records that you accepted this scope, this price and these terms.
Starting terms, not legal advice. Read them, change what does not match how you work, and have a lawyer look at them if the work is large enough to warrant it. Your own default terms in Settings replace these automatically.
Before you send it
What to change first
The parts of this template most likely to be wrong for you.
- Your guest ceiling, since twenty is a convention rather than a rule
- Who obtains the permits, which these packages assume is you
- Travel, because these happen in places a full wedding never would
- Whether you will take a wedding inside four weeks at all, and what that costs
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